ARTICLE I. NAME AND LOCATION
The name of this Corporation shall be CERTIFIED SEMEN SERVICES,
INC., and its location shall be in Columbia, Missouri.
Other offices for the transaction of business may be located at
such places as the Board of Directors may from time to time designate.
The registered office of the Corporation required by the General
and Business Corporation Law of Missouri to be maintained in the
State of Missouri may be, but need not be, identical with the
principal office in the State of Missouri, and the address of
the registered agent may be changed from time to time by the Board
ARTICLE II. BUSINESS AND PURPOSE
To provide an inspection service to inspect businesses engaged
in the processing of livestock semen; to establish standards and
rules to assure the authenticity of semen products; to disseminate
information concerning the handling and processing of semen; to
establish standard procedures for the protection of the user;
to establish uniform labeling of semen containers; to facilitate
the identification of semen products; and to engage in any other
activity for improvement of animal agriculture.
To establish rules and procedures for certification of businesses
processing livestock semen.
ARTICLE III. TYPE OF CORPORATION
This Corporation is organized as a profit Corporation as authorized
under the provisions of Chapter 351, V.A.M.S. Mo.
ARTICLE IV. SHAREHOLDERS
Section 1. Ownership of the Corporation
Ownership of the Corporation shall be vested in the holders of
shares of common stock in the Corporation. The aggregate number
of shares that the Corporation shall be authorized to issue shall
be 300 shares of $100 per value stock.
Section 2. Annual Meeting
The annual shareholders meeting of the Corporation shall be held
within ninety (90) days after termination of the fiscal year at
such locations and time as designated by the Board of Directors.
Section 3. Special Meeting
Special meetings of the Corporation may be held at such time and
place as designated by the Chairman of the Board (or in his absence,
by the Vice Chairman of the Board) upon the approval of a majority
vote of the Board of Directors. Special meetings may also be
called upon the written request of a majority of the shareholders
of the Corporation based upon the number of shares of stock.
Section 4. Notice of Meetings
Notice of the annual meeting or of any special meeting shall be
given by the President to all shareholders of record by mail,
addressed to the last known post office address of the member,
at least twenty (20) days before the holding of such meeting.
In the case of special meetings, the notice shall state the purpose
of the meeting.
Section 5. Presiding Officers
The Chairman of the Board shall preside at all such meetings.
In the event the Chairman of the Board is absent, the Vice Chairman
of the Board shall preside.
Section 6. Quorum
Fifty-one (51) percent of the outstanding shares of the stock
of the Corporation, represented in person or by proxy, shall constitute
a quorum at any meeting of the shareholders; provided that if
less than fifty-one (51) percent of the outstanding shares represented
at said meeting, a majority of the shares so represented at said
meeting may adjourn the meeting to a time certain.
Section 7. Proxies
At all meetings of the shareholders, a shareholder may vote by proxy, executed in writing by the shareholder or by his duly authorized attorney-in-fact. Such proxy shall be filed with the Secretary of the Corporation before or at the time of the meeting. No proxy shall be valid after eleven (11) months from the date of its execution, unless otherwise provided in the proxy.
Section 8. Voting Lists
At least ten (10) days before each meeting of shareholders, the
officer or agent having charge of the transfer book for shares
of the Corporation shall make a complete list of the shareholders
entitled to vote at such meeting, arranged in alphabetical order
with the address of, and the number of shares held by, each shareholder,
which list, for a period of ten (10) days prior to such meeting,
shall be kept on file at the registered office of the Corporation
and shall be subject to inspection by any shareholder at any time
during usual business hours. Such list shall also be produced
and kept open at the time and place of the meeting and shall be
subject to inspection of any shareholder during the whole time
of the meeting. The original share ledger or transfer book, or
a duplicate thereof kept in this state, shall be prima facie evidence
as to who are the shareholders entitled to examine such list or
share ledger or transfer book or to vote at any meeting of shareholders.
Section 9. Voting of Shares
Subject to the provisions of Section 10, each outstanding share
of capital stock having voting rights shall be entitled to one
(1) vote upon each matter submitted to a vote at a meeting of
Section 10. Voting of Shares by Certain Holders
Shares standing in the name of another corporation, domestic or
foreign, may be voted by such officer, agent or proxy as the Bylaws
of such Corporation may prescribe, or, in the absence of such
provision, as the Board of Directors of such Corporation may determine.
Shares standing in the name of a deceased person may be voted
by his administrator or executor, either in person or by proxy.
Shares standing in the name of a guardian, curator, or trustee
may be voted by such fiduciary, either in person or by proxy,
but no guardian, curator or trustee shall be entitled, as such
fiduciary, to vote shares held by him with out a transfer of such
shares into his name.
Shares standing in the name of a receiver may be voted by such
receiver, and shares held by or under the control of a receiver
may be voted by such receiver without the transfer thereof into
his name if authority to do so be contained in an appropriate
order of the court by which such receiver was appointed.
A shareholder whose shares are pledged shall be entitled to vote
such shares until the shares have been transferred into the name
of the pledgee, and thereafter the pledgee shall be entitled to
vote the shares so transferred.
Section 11. Cumulative Voting
In all elections for directors, every shareholder shall have the
right to vote, in person or by proxy, the number of shares owned
by him, for as many persons as there are directors to be elected,
or to cumulate said shares, and give one (1) candidate as many
votes as the number of directors multiplied by the number of his
shares shall equal, or to distribute them on the same principle
among as many candidates as he shall see fit.
Section 12. Informal Action by Shareholders
Any action which may be taken at a meeting of the shareholders
may be taken without a meeting if a consent in writing, setting
forth the action so taken, shall be signed by all of the shareholders
entitled to vote with respect to the subject matter thereof.
ARTICLE V. CERTIFICATE FOR SHARES AND THEIR TRANSFER
Section 1. Certificates for Shares
Certificates representing shares of the Corporation shall be in
such form as may be determined by the Board of Directors. Such
certificates shall be signed by the Chairman of the Board or Vice
Chairman of the Board and by the Secretary, Treasurer or an Assistant
Secretary or Treasurer, and shall be sealed with the seal of the
Corporation. All certificates for shares shall be consecutively
numbered. The name of the person owning the shares represented
thereby with the number of shares and date of issue shall be entered
on the books of the Corporation. All certificates surrendered
to the Corporation for transfer shall be cancelled and no new
certificate shall be issued until the former certificate for a
like number of shares shall have been surrendered and cancelled,
except that in the case of a lost, destroyed or mutilated certificate
a new one may be issued therefor upon such terms and indemnity
to the Corporation as the Board of Directors may prescribe.
Section 2. Transfers of Shares
Transfers of shares of the Corporation shall be made only on the
books of the Corporation by the registered holder thereof or by
his attorney thereunto authorized by power of attorney duly executed
and filed with the Secretary of the Corporation, and on surrender
for cancellation of the certificate for such shares. The person
in whose name shares stand on the books of the Corporation shall
be deemed the owner thereof for all purposes as regards the Corporation.
ARTICLE VI. DIVIDENDS
The Board of Directors may from time to time, declare, and the
Corporation may pay, dividends on its outstanding shares in the
manner and upon the terms and conditions provided by law and its
articles of incorporation.
ARTICLE VII. SEAL
The Board of Directors shall provide a corporate seal which shall
be in the form of a circle and shall have inscribed thereon the
name of the Corporation and the words, "Corporate Seal, Missouri".
ARTICLE VIII. BOARD OF DIRECTORS
Section 1. Number
The management of the Corporation shall be vested in a Board consisting
of six (6) Directors.
Section 2. Qualification
Only those persons who are officers, directors or owners of business
entities engaged in the processing of livestock semen and which
business entities are also under inspection contracts with this
Corporation or persons who are in a management position with such
business entities shall be eligible to serve on the Board of Directors
except that the President (Executive Secretary) of the National
Association of Animal Breeders, Inc. shall also be eligible for
membership on the Board of Directors. If an individual, after
election to the Board of Directors no longer meets these qualifications,
his right to serve on the Board of Directors shall be automatically
terminated and the Board of Directors shall then be entitled to
fill such vacancy as provided for under Article VIII, Section
6. If there is a dispute as to whether a Director meets the above
mentioned qualifications, the decision of a majority of the membership
of the Board of Directors shall be binding as to whether a Director
still meets the above mentioned qualifications.
Section 3. Duties and Powers
a. The Directors shall endeavor to carry out the desires of the shareholder(s).
b. The Directors are empowered to establish and maintain a National
headquarters, employ a President and to conduct the affairs of
c. The Board of Directors shall have the power to authorize and direct the proper officers to negotiate and procure loans on behalf of the Corporation and to execute and issue promissory notes or other evidences of indebtedness in the name of the Corporation in connection with such loans; and further, to buy and sell real and personal property on behalf of the Corporation, execute conditional purchase agreements, land contracts, mortgages and other instruments to effect the same. In the event security for such loans shall be required, the Board of Directors shall further have the power to authorize and direct the proper officer to execute and deliver in the name of the Corporation any instrument of pledge, assignment, lien or mortgage upon any or all of the real or personal property of the Corporation.
d. The Board of Directors shall regulate, control and dispose of
any property belonging to the Corporation; shall have the power
to retain counsel and fix the compensation therefore; and shall
perform such other duties and exercise such other powers as may
be delegated to or conferred upon it by law, the bylaws, or the
e. The Board of Directors shall establish a budget to govern the
fiscal operations of the Corporation. The Board of Directors
may in its discretion modify said budget at any meeting of the
Board of Directors by a majority vote of the membership of the
Section 4. Term
The Directors shall be elected for one (1) year terms.
Section 5. Election
The Directors shall be elected on a secret ballot by the shareholder(s).
The candidates receiving the largest number of votes shall fill
the existing vacancies on the Board.
Section 6. Vacancies
In the case of a vacancy on the Board of Directors through death,
resignation, disqualification, or other cause, the Directors of
the Corporation may elect a successor to hold office until the
next annual meeting of the Corporation.
Section 7. Compensation
The Directors and officers (exclusive of the President) shall
serve without compensation, but shall receive reimbursement for
their expenses incurred in carrying out the business of the Corporation.
Section 8. Meetings
a.Reorganization Meetings of the Board of Directors shall
be held immediately after the annual meeting of the shareholders,
and at the same place, unless otherwise designated.
b.Regular Meetings: The Directors shall hold at least
one (1) regular meeting during the year, at such time and place
as the Chairman of the Board may designate.
c.Notice of all regular meetings shall be given each Director
by the Secretary at least twenty (20) days prior to the time fixed
for said meeting.
d.Notice of Special Meetings shall be given not less than
five (5) days prior to the meeting, and shall state the purpose
of the meeting.
e.Quorum: A majority of the Board membership shall be
necessary to constitute a quorum to transact business; provided,
however, in the absence of a quorum at any meeting, the Directors
present may adjourn the meeting from day to day until a quorum
ARTICLE IX. OFFICERS
Section 1. Election and Term
The general officers of this Corporation shall be the Chairman
of the Board, Vice Chairman of the Board, Secretary, and Treasurer.
The Chairman of the board and Vice Chairman of the Board shall
be elected annually by and from within the Board of Directors
at the Reorganization meeting of the Board (except in the case
of a vacancy) to be held at the first meeting of the Board of
Directors after the annual shareholders meeting. The Secretary
and Treasurer shall be appointed by the Board of Directors.
The officers shall be elected for a term of one (1) year, and
shall hold office until a successor is duly elected and qualified.
An officer may be removed at any time by a majority vote of the
Board of Directors.
Section 2. Duties
The duties of the respective officers shall be as follows:
a. The Chairman of Board shall preside at all meeting
of the Corporation and of the Board of Directors, appoint all
committees, and have general supervision over the affairs of the
Corporation and the officers thereof. He shall be an ex officio
member of all committees.
b.The Vice Chairman of the Board shall, in the absence
of the Chairman of the Board, or in his inability to act, have
all the powers and perform all the duties of the Chairman of the
c.The Secretary shall keep a true and correct record of
the proceedings of all meetings of the shareholders and of the
Board of Directors. He shall countersign and affix the seal of
the Corporation to such papers and documents as shall be required
to be so countersigned and sealed; provided that the Board of
Directors may authorize any officer of the Corporation to perform
this duty unless prohibited by law.
d.The Treasurer shall supervise generally the accounting
procedures adopted for the control of the money and other property
of the Corporation, and to require the preparation of such periodic
accounts, statements, etc. as the Board of Directors may from
time to time designate. His accounts shall be audited and certified
at the end of each fiscal year by a recognized firm of certified
public accountants approved by the Board.
e.The Board of Directors may at their direction combine the offices
of the Secretary and Treasurer.
Section 3. The President
The Board of Directors shall further appoint a chief administrative
officer who shall be designated as President of the Corporation
and shall be charged with the general administrative supervision
of the affairs of the Corporation. Such person shall serve at
the pleasure of the Board of Directors. A majority vote of the
membership of the Board of Directors shall prevail as to the employment
or termination of the President.
Section 4. Additional Officers and Duties
The Board of Directors may provide for the appointment of such
other additional officers or assistant officers as they may deem
desirable or necessary for the best interests of the Corporation;
and may require all officers to perform such additional or other
duties as shall from time to time be required by the Board of
Directors, or as may be prescribed by the Bylaws.
Section 5. Combined Offices
Whenever the Board of Directors so orders, any two (2) offices
(the duties of which do not conflict) may be held by one (1) person
except that the same person shall not hold both the offices of
Chairman of the Board and Secretary at the same time. The Board
also may in its discretion appoint the President to fill the positions
of Secretary and Treasurer.
Section 6. Signatures
Execution of contracts, checks, promissory notes, bills of exchange,
and other instruments calling for the payment of money, which
shall be issued by the Corporation, shall be signed by such officers
as the Board of Directors may from time to time designate.
Section 7. Contracts
The Board of Directors may authorize any officer, or officers,
agent or agents, to enter into any contracts or to execute or
deliver any instruments or any type of legal document in the name
of and on behalf of the Corporation. Such authority may be general
or confined to specific instances.
Section 8. Loans
Any loans which shall be contracted or certificates of indebtedness
issued shall be accomplished only by approval of the Board of
Directors. Such authority may be general or confined to specific
Section 9. Checks and Drafts
All checks, drafts or other orders for the payment of money, notes
or other evidences of indebtedness issued in the name of the Corporation,
shall be signed by such officer or officers, agent or agents of
the Corporation and in such manner as shall from time to time
be determined by resolution of the Board of Directors.
Section 10. Bank Deposits
All funds of the corporation not otherwise employed shall be deposited
from time to time to the credit of the Corporation in such banks,
trust companies or other depositories as the officers or Board
of Directors may select.
Section 11. Bonding
All persons authorized to handle Corporation funds shall be required
to secure a bond at Corporation expense from a source approved
by the Board of Directors and in such amounts as may from time
to time be established by the Board.
ARTICLE X. FEES
Fees for services provided by the Corporation may be established
and amended from time to time by the Board of Directors of the
ARTICLE XI. FISCAL YEAR
The fiscal year shall end on the 30th day of June each year.
ARTICLE XII. AMENDMENTS
The Articles of Incorporation and Bylaws may be amended by a majority
vote of the shareholders present in person or by proxy at the
annual meeting, or at a special meeting called for that purpose;
provided, that notice of the nature of the proposed amendment
or amendments is included in the Call and Notice of Meeting.
ARTICLE XIII. INDEMNIFICATION
Any person who was or is a party or threatened to be made a party
to any threatened, pending or completed action, suit or proceeding,
whether civil, criminal, administrative or investigative (other
than an action by or in the right of this Corporation) by reason
of the fact that he is or was a director, officer, employee or
agent of this Corporation, or is or was serving at the request
of this Corporation as a director, officer, employee or agent
of another corporation, partnership, joint venture, trust or other
enterprise, shall be indemnified by this Corporation against expenses,
including attorneys' fees, judgments, fines and amounts paid in
settlement actually and reasonably incurred by him in connection
with such action, suit or proceeding if he acted in good faith
and in a manner he reasonably believed to be in or not opposed
to the best interests of this Corporation, and, with respect to
any criminal action or proceeding, had no reasonable cause to
believe his conduct was unlawful. The termination of any action,
suit or proceeding by judgment, order, settlement, conviction,
or upon a plea of nolo contendere or its equivalent, shall not
of itself, create a presumption that the person did not act in
good faith and in a manner which he reasonably believed to be
in or not opposed to the best interests of this Corporation, and,
with respect to any criminal action or proceeding, had reasonable
cause to believe that his conduct was unlawful.
Any person who was or is a party or is threatened to be made a
party to any threatened, pending or completed action or suit by
or in the right of this Corporation to procure a judgment in its
favor by reason of the fact that he is or was a director, officer,
employee or agent of this Corporation or is or was serving at
the request of this Corporation as a director, officer, employee
or agent of another corporation, partnership, joint venture, trust
or other enterprise shall be indemnified by this Corporation against
expenses, including attorneys' fees, actually and reasonably incurred
by him in connection with the defense or settlement of such action
or suit if he acted in good faith and in a manner he reasonably
believed to be in or not opposed to the best interests of this
Corporation, except that no indemnification shall be made in respect
to any claim, issue or matter as to which such person shall have
been adjudged to be liable for negligence or misconduct in the
performance of his duty to this Corporation unless and only to
the extent that the court in which such action or suit was brought
shall determine upon application that, despite the adjudication
of liability but in view of all circumstances of the case, such
person is fairly and reasonably entitled to indemnity for such
expenses which such court shall deem proper.
To the extent that a director, officer, employee or agent of this
Corporation has been successful on the merits or otherwise in
defense of any action, suit or proceeding referred to in subparagraph
1 or 2, or in defense of any claim, issue or matter therein, he
shall be indemnified against expenses, including attorneys' fees,
actually and reasonably incurred by him in connection therewith.
Any indemnification under subparagraph 1 or 2 unless ordered by
a court shall be made by this Corporation only as authorized in
the specific case upon a determination that indemnification of
the director, officer, employee or agent is proper in the circumstances
because he has met the applicable standard of conduct set forth
in subparagraph 1 or 2. Such determination shall be made:
a.By the Board of Directors by a majority vote of a quorum consisting
of directors who were not parties to such action, suit or proceeding.
b.If such a quorum is not obtainable, or, even if obtainable a
quorum of disinterested directors so directs, by independent legal
counsel in a written opinion; or
c.By the shareholders.
Expenses, including attorneys' fees, incurred in defending civil
or criminal action, suit or proceeding may be paid by this Corporation
in advance of the final disposition of such action, suit or proceeding
as authorized in the manner provided in subparagraph 4 upon receipt
of an undertaking by or on behalf of the director, officer, employee
or agent to repay such amount unless it shall ultimately be determined
that he is entitled to be indemnified by this Corporation as authorized
in this section.
The indemnification provided by this section shall not be deemed
exclusive of any other rights to which those indemnified may be
entitled under any agreement, vote of members or disinterested
directors or otherwise, both as to action in his official capacity
and as to action in another capacity while holding such office,
and shall continue as to a person who has ceased to be a director,
officer, employee or agent and shall inure to the benefit of the
heirs, executors and administrators of such a person.
The Board of Directors is authorized to purchase and maintain
insurance on behalf of any person who is or was a director, officer,
employee or agent of this Corporation, or is or was serving at
the request of this Corporation as a director, officer, employee
or agent of another corporation, partnership, joint venture, trust
or other enterprise against any liability asserted against him
and incurred by him in any such capacity or arising out of his
status as such, whether or not this Corporation would have the
power to indemnify him against such liability under this section.
ARTICLE XIV. DISSOLUTION
This Corporation may dissolve by the adoption of a written resolution
to that effect, at a meeting of its shareholders called for that
purpose, by an affirmative vote of a majority of all the shareholders.
Upon dissolution of the Corporation any remaining assets shall be distributed to such other persons as may be required by the provisions of Chapter 351, V.A.M.S., General & Business Corporation Law of the State of Missouri.
Revised September 2004
National Association of Animal Breeders
PO Box 1033
Columbia, Missouri 65205
Tel: (573) 445-4406
Fax: (573) 446-2279