NAAB seeks Administrative Assistant

December 13, 2021

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Position Description


Position Title:    Administrative Assistant/Part Time

Reports To:        President

Essential Duties and Responsibilities:

  • Provide general office support with a variety of clerical activities and related tasks.

  • Answer incoming calls, directing calls to appropriate staff members.

  • Process materials for mailing and freight shipment from Madison office.

  • Open specific mail, scanning and routing as appropriate and file original documents.

  • Perform word processing and transcription.

  • Keep correspondence files up to date and current.

  • Update mailing lists, outlook address book lists and update information on company website.

  • Assist staff to complete key projects within required time lines and perform other duties as required.

  • Coordinate arrangements for NAAB Board and committee meetings as directed by management.

  • Prepare and print programs for NAAB Annual Meeting and Technical Conferences for staff review.  Prepare proceedings for final printing.

  • Prepare syllabus material for Board and committee meetings.

  • Maintain and update procedures manual as required.

  • Maintain schedules of staff and assist with some travel arrangements.


  • Possess high school diploma or equivalent (GED).

  • 6 months to 1 year of relevant experience and/or training, or equivalent combination of education and experience.

  • Working knowledge of MS Office programs including:  MS Word, Excel, Photoshop, Adobe, Publisher, Power Point and PKZIP.

  • Possess strong organizational skills with attention to detail.

  • Possess exceptional interpersonal communication skills.

  • Must be a self -starter with the ability to work independently on assigned tasks as well as to accept direction on given assignments.

Applications should be submitted to:

National Association of Animal Breeders

Attn:  Jay Weiker, President

8413 Excelsior Drive, Suite 140

Madison, WI 53717