December 13, 2021
PDF version
Position Description
Position Title: Administrative Assistant/Part Time
Reports To: President
Essential Duties and Responsibilities:
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Provide general office support with a variety of clerical activities and related tasks.
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Answer incoming calls, directing calls to appropriate staff members.
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Process materials for mailing and freight shipment from Madison office.
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Open specific mail, scanning and routing as appropriate and file original documents.
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Perform word processing and transcription.
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Keep correspondence files up to date and current.
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Update mailing lists, outlook address book lists and update information on company website.
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Assist staff to complete key projects within required time lines and perform other duties as required.
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Coordinate arrangements for NAAB Board and committee meetings as directed by management.
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Prepare and print programs for NAAB Annual Meeting and Technical Conferences for staff review. Prepare proceedings for final printing.
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Prepare syllabus material for Board and committee meetings.
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Maintain and update procedures manual as required.
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Maintain schedules of staff and assist with some travel arrangements.
Requirements:
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Possess high school diploma or equivalent (GED).
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6 months to 1 year of relevant experience and/or training, or equivalent combination of education and experience.
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Working knowledge of MS Office programs including: MS Word, Excel, Photoshop, Adobe, Publisher, Power Point and PKZIP.
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Possess strong organizational skills with attention to detail.
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Possess exceptional interpersonal communication skills.
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Must be a self -starter with the ability to work independently on assigned tasks as well as to accept direction on given assignments.
Applications should be submitted to:
National Association of Animal Breeders
Attn: Jay Weiker, President
8413 Excelsior Drive, Suite 140
Madison, WI 53717
Email: jweiker@naab-css.org