Administrative Assistant/Part Time

May 3, 2019

Position Description

Position Title:    Administrative Assistant/Part Time

Reports To:         President

Essential Duties and Responsibilities:

  • Provide general office support with a variety of clerical activities and related tasks.
  • Answer incoming calls, directing calls to appropriate staff members.
  • Process materials for mailing and freight shipment from Madison office.
  • Open specific mail, scanning and routing as appropriate and file original documents.
  • Perform word processing and transcription.
  • Keep correspondence files up to date and current.
  • Update mailing lists, outlook address book lists and update information on company website.
  • Assist staff to complete key projects within required time lines and perform other duties as required.
  • Coordinate arrangements for NAAB Board and committee meetings as directed by management.
  • Prepare and print programs for NAAB Annual Meeting and Technical Conferences for staff review.  Prepare proceedings for final printing.
  • Prepare syllabus material for Board and committee meetings.
  • Prepare updates for reporting to USLGE for various programs.  Communicate with members to obtain, update and prepare information for the management of the Foreign Agriculture Services programs through USLGE.  
  • Maintain and update procedures manual as required.
  • Maintain schedules of staff and assist with some travel arrangements.


  • Possess high school diploma or equivalent (GED).
  • 6 months to 1 year of relevant experience and/or training, or equivalent combination of education and experience.
  • Working knowledge of MS Office programs including:  MS Word, Excel, Photoshop, Publisher, Power Point and PKZIP.
  • Possess strong organizational skills with attention to detail.
  • Possess exceptional interpersonal communication skills.
  • Must be a self -starter with the ability to work independently on assigned tasks as well as to accept direction on given assignments.

Applications should be submitted to:

National Association of Animal Breeders

Attn:  Jay Weiker, President

8413 Excelsior Drive, Suite 140

Madison, WI 53717